North Park Worship Centre Privacy policy
Approved by: Mark Lawrence | Date: February 27, 2021
- Purpose
- 1 This Privacy Policy is North Park Worship Centre’s (“NPWC”) commitment to the protection of any personal information that is disclosed to NPWC. It was created to ensure NPWC preserves the confidentiality, accuracy and security of this information. These principles guide NPWC in the collection, use, retention and disclosure of all personal information.
- Definitions
- What is personal information?
- This includes information such as name, address, telephone number, date of birth and social insurance number.
- It also includes credit card, email address, facsimile and banking information.
- What is personal information?
- Collection and Use of Personal Information
- The information that is collected enables us to process and/or develop:
- Donation receipts;
- child abuse registry checks;
- police checks;
- a database from which we maintain our volunteer program;
- employee files;
- communication; and
- relationship building
- NPWC will ask permission and inform as to why the information is being collected. In some instances, where the purpose for collection is obvious, a person’s consent is implied. Personal information will only be used for the purposes identified when express consent was obtained.
- By using our website, you are accepting the terms of this privacy policy which is subject to change at any time. You are encouraged to review this policy whenever you visit the site to ensure that you understand how any personal information you provide will be used.
- Our website may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.
- The information that is collected enables us to process and/or develop:
- Disclosure of Personal Information
- NPWC does not provide or exchange personal information to other organizations without consent. Personal information is a vital part of our ongoing relationship with Church attendees. Personal information will only be disclosed:
- on a confidential basis, to obtain a child abuse registry check or a police check;
- if the disclosure is required or permitted by law; or
- if an individual requests or consents to the disclosure.
- Consent for the use of personal information can be withdrawn at any time, upon reasonable notice to NPWC. The implications of withdrawal will be communicated. NPWC may retain information for audit and archival purposes.
- NPWC does not provide or exchange personal information to other organizations without consent. Personal information is a vital part of our ongoing relationship with Church attendees. Personal information will only be disclosed:
- Maintaining and Safeguarding Personal Information
- NPWC strives to ensure that security measures protect personal information against unauthorised access, loss, deletion or alteration. This includes limiting access to those employees who have a signed Disclosure of Personal Information. This also includes the use of individual sign‐up procedures for program registration, which are stored in a secure location, prohibiting personal information from being displayed publicly.
- Limiting Use, Disclosure and Mandatory Breach Reporting
- We recognize our legal obligations to protect the personal information we have gathered about individuals. We have therefore made arrangements, including arrangements with our outsourced service providers as mentioned above, to secure against unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction of personal information. These arrangements may include physical security measures, network security measures, and organizational measures such as non‐disclosure agreements and need‐to‐know access.
- In the unfortunate event that the Church suffers a loss of personal information or unauthorized access to or disclosure of personal information, the Church will notify any affected individuals as required by law and the Office of the Privacy Commissioner of Canada.
- Access to Personal Information
- When requesting information, a reasonable amount of time (14 days) must be allowed to respond to a request. There is no cost for above requests unless several copies of records are required. NPWC will advise of any costs prior to copying those records. NPWC may not be able to provide access to personal information where the information cannot be separated from the records of others, cannot be disclosed for reasons of security or is protected by legal privilege.
- Questions and Concerns
- NPWC is committed to continuous improvement and values input. We strive to ensure that the information collected, used and disclosed is accurate and up to date. Our pastors, ministers and the administrative and finance committee has implemented policies to ensure that all employees comply with the following 10 Principles for the Protection of Personal Information:
- Accountability: NPWC is responsible for maintaining and protecting the personal information under its control. NPWC has designated the Administrative Committee with the responsibility to ensure that the church complies with its privacy obligations in accordance with applicable privacy laws.
- Identifying Purposes: Before or at the time personal information is requested, the purposes for which it will be used or disclosed will be identified.
- Consent: A person’s knowledge and consent for the collection, use or disclosure of personal information is required.
- Limiting Collection: The collection of personal information is limited to only the purposes identified.
- Limiting Use, Disclosure and Retention: Personal information will be used or disclosed only for the purpose to which consent has been given (or as required by law.) The information will be retained only for as long as necessary to fulfill identified purposes.
- Accuracy: The information will be kept accurate, complete and up to date, as new information is provided.
- Safeguards: Personal information will be protected with appropriate security safeguards: i.e. physical measures, technological tools, and organizational controls.
- Openness: Specific, understandable information will be made readily available regarding NPWC’s personal information policies and practices.
- Individual Access: When requested, access will be given to the existence, use and disclosure of a person’s information. That person is entitled to question its accuracy and completeness, and its uses.
- Challenging Compliance: A person whose records are held by NPWC is entitled to question the Administrative and Finance Committee about our compliance with any of these principles.
- Complaints about Compliance
- Upon receiving the response from the Administrative and Finance Committee, the person who filed the complaint may, if they are not satisfied, appeal initially to the organization’s Senior Pastoral Team and then, secondly, to the NPWC Board of Directors to review and determine the disposition of the complaint at issue.
- The determination of the NPWC Board of Directors shall be final and the Administrative and Finance Committee shall abide by and implement any of its recommendations.
- If an attendee would like to review their own personal information, correct or revise existing information, or if any questions, concerns or comments regarding this Privacy Policy or its application have been raised, please contact the Administrative and Finance Committee by email at: admincommittee@northparkwc.org, or by mail at: NPWC, 395 North Park Drive, Brampton, Ontario, L6S 6A9, Attention: Administrative and Finance Committee.
- NPWC is committed to continuous improvement and values input. We strive to ensure that the information collected, used and disclosed is accurate and up to date. Our pastors, ministers and the administrative and finance committee has implemented policies to ensure that all employees comply with the following 10 Principles for the Protection of Personal Information:
